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Events

Invite guests and share the join link

Send guests their own invitation, or share one join link, code or QR code that anyone can use.

What you will achieve

Your guests can open the event, through a personal invitation or the shared join link.

Before you start

  • Before you share anything, check the name shown to guests, the date and the place in Settings. Changing them later notifies guests.
  • A personal invitation link belongs to one guest. The join link, code and QR code are shared: anyone who has them can join. Sonize emails a guest only when you choose to send an invitation; the email says that you gave us their address, what it is used for, how long it is kept and how to stop.

On the web

  1. 1

    Open the event’s Guests tab and choose Add guests.

  2. 2

    To email someone their own invitation, open People, enter their name and email, and choose Send invitation.

  3. 3

    To share one link with everyone, open Link & QR. If there is no code yet, choose Create join code.

  4. 4

    Choose Copy join link, or Download QR (PNG) to print it or show it on the big screen.

  5. 5

    To send a guest their personal link yourself, open the guest from the guest list and choose Copy link or Share link.

  6. 6

    To make old links stop working, choose New code (printed QR codes stop too), or Turn off to close joining by code.

Expected result

Guests who open their invitation or the join link reach the event’s guest page. After New code or Turn off, the old link and QR code no longer work.

Important

A personal invitation link opens that guest’s page. Never post it publicly or paste it into a support request. Guests must be 18 or older to join the event or contribute to it.

Fix a problem

Problem: The join code does not work.

What to doCheck that the guest types the current code. Codes have 8 characters and never use 0, O, 1, or I. If you created a new code, share the new link.

Problem: The event no longer accepts new guests.

What to doEnded and cancelled events do not accept new guests. While an event is postponed, the current code still works, but you cannot create a new one.

Problem: A guest’s personal link was shared by mistake.

What to doOpen the guest and choose Reset link. The old link stops working and you get a new one to send them.

Problem: A guest is on the waitlist.

What to doThe event has reached its Guest capacity. Raise or clear the capacity in Settings; waitlisted guests then move up in order.

Problem: You want to answer the questions yourself.

What to doOn the event’s Overview, choose Contribute myself. Your own guest page opens with your name filled in. Choose it again later to come back to the same answers.