Events

Manage the people helping with an event

Give a member of your workspace team access to one event, as a co-organizer or as a stage manager for a few hours.

What you will achieve

The right teammate can help with the event, for as long as you choose.

Before you start

The person must already be in your workspace team. If not, invite them from your workspace Team settings first.
Pick the role. A co-organizer can prepare the event, invite guests and run it until you remove them. A stage manager runs the event on the day, for a limited time.
On a professional event, People helping also has Day-of staff, for helpers outside your team who only need a link.

On the web

1
Open the event, choose More event options (⋯), then People helping.
2
Under Co-organizers, enter the person’s address in Team member email.
3
In Access role, choose Co-organizer or Stage manager. For a stage manager, choose how long access lasts, from 4 hours to 168 hours (7 days).
4
Choose Invite team member. The person shows as Pending until they accept the email invitation.
5
To stop someone’s access, choose Remove access and confirm. It ends immediately.

Expected result

The person appears under Co-organizers with their role and Accepted. A stage manager also shows the date their access ends.

Important

Event access shows guest names and their answers. Only add people you trust, and remove their access when the work is done.

Fix a problem

Problem: Sonize says the person is not in your team.

What to doInvite them to your workspace team first. Once they have joined, add them to the event.

Problem: The invitation has expired or no longer works.

What to doRemove their access, then invite them again. They must accept while signed in with the email address you invited.

Problem: Someone cannot change a setting.